Regional Bylaws

Preamble Art. I. Name of Society Art. II. Purpose of Society Art. III. Membership Article IV. Regional Organization
Article V. Regional Finances Article VI. Regional Meetings Article VII. Regional Business Article VIII. Amendments Article IX. Ratification

 

Preamble

That academic excellence among two-year college students may be nurtured; that opportunity may be provided for leadership training; that an intellectual climate may be promoted for an interchange of ideas and ideals; and that scholars may be filled with desire for continuing education, we dedicate ourselves as fellows of Phi Theta Kappa of Colorado/Wyoming. Membership is a privilege earned by qualifications, honor and service. In the conduct of our activities, truth shall be our quest, diligence our staff, and achievement our purpose.

Article I. Name of Society

Section 1. The name of this society shall be the Colorado/Wyoming Region of Phi Theta Kappa International Honor Society, herein known as the Colorado/Wyoming Region. Phi Theta Kappa International Honor Society Headquarters will herein be referred to as Phi Theta Kappa.

Section 2. The Colorado/Wyoming Region will include the chapters from the states of Colorado and Wyoming.

Section 3. According to the discretion of the members in the Colorado/Wyoming Region of Phi Theta Kappa, the name/title may be changed.

Article II. Purpose of Society

The purpose of Colorado/Wyoming Region of Phi Theta Kappa shall be to recognize and encourage scholarship among two-year college students. To achieve this purpose, the Colorado/Wyoming Region shall provide opportunity for chapters and students for the development of leadership and service, and for an intellectual climate for exchange of ideas and ideals, for lively fellowship for scholars, and for stimulation of interest in continuing academic excellence.

Article III. Membership

Section 1. Eligibility Members of Colorado/Wyoming Region shall consist of Phi Theta Kappa chapters at accredited two-year community, junior, vocational, technical colleges and two-year divisions of universities in the states of Colorado and Wyoming that are in good standing, having paid Regional Fees and filing a current Annual Report with Phi Theta Kappa.

Section 2. Dues Colorado/Wyoming Region fees are $5.00 per individual member. Fees are payable once per member upon induction and are sent to Phi Theta Kappa Headquarters with the International membership fees.

Section 3. Active Chapters in Good Standing Active chapters in good standing shall be chapters which meet all the requirements for an active chapter as set forth in the International Constitution of Phi Theta Kappa and who pays regional dues.

Article IV. Regional Organization

Section 1. Regional Coordinator. The Regional Coordinator is appointed for the region by Phi Theta Kappa Headquarters to plan and implement programs within the region and to facilitate communications between the advisors in the region and International Headquarters.

A. Appointment of the Regional Coordinator. The Regional Coordinator shall be appointed by the Executive Director of Phi Theta Kappa. The Regional Coordinator shall be an active advisor at a local Colorado/Wyoming Region Chapter.

B. Responsibilities of the Regional Coordinator. The Regional Coordinator will fulfill all duties as required by the Phi Theta Kappa International guidelines. Specifically, the Colorado/Wyoming Regional Coordinator will:

1. Serve as head of the Region.
2. Work directly with Associate Director/Key Services Consultant at Headquarters.
3. Attend and fully participate in the Regional Coordinator Meetings at the International Convention and other Coordinator meetings convened by Headquarters.
4. Communicate frequently and consistently with Headquarters and respond to requests in a timely manner.
5. Oversee the election of a Coordinator's Advisory Board, explain the responsibilities of the committee, and serve as a member.
6. Attend and fully participate in all official regional meetings, directing the planning of the Summer Leadership Conference, Fall Honors in Action Academy, Spring Regional Convention, and the Spring Regional Assembly.
7. Hold a formal Regional Officer Orientation as soon as possible following their election which included planning regional activities and setting goals for the coming year.
8. Supervise the Regional Award Program.
9. Supervise regional finances under the supervision and guidelines provided by headquarters.
10. Supervise a structured orientation and/or mentoring program for new advisors as developed by the Coordinator's Advisory Board.
11. Supervise the development and distribution of regional written and electronic communications, including social media, printed media, and other ways as necessary.
12. Report promptly changes in advisor information.
13. Report to Headquarters the chapters, advisors, and members who deserve recognition other than through the Society's Awards Program.
14. Submit to Headquarters a State of the Region Report.
15. Submit requests for reimbursements with receipts within sixty (60) days of incurring expense.

Section 2. Associate Regional Coordinator(s). One or more associate coordinators can be appointed to fulfill various functions needed by the region. The associate Regional Coordinator(s) must be a current employee at the chapter-holding institution and be active advisor in the chapter.

A. Appointment of the Associate Regional Coordinator(s). The Regional Coordinator can, with approval from International Headquarters, appoint Associate Regional Coordinator(s).

B. Responsibilities of the Associate Regional Coordinator(s) Election shall be by a simple majority vote of the delegates at the Regional Convention.

1. Assist with the Summer Leadership Conference.
2. Assist with the Fall Honors in Action Academy.
3. Assist with the Spring Regional Convention.
4. Promote chapter and regional participation in the Society's programming.
5. Serve as permanent member of the Advisory Board and assist the Executive Board with planning and fulfilling the mission of the region.

Section 3. Regional Officers. The regional officers shall consist of a President, Vice President or Colorado, Vice President of Wyoming, and Communications Officer and shall be elected annually at the Spring Regional Convention to be held prior to the International Convention.

A. Responsibilities of Officers

1. General Responsibilities of all Regional Officers.

a. Serve on the Executive Board
b. Encourage chapters to be actively involved in Regional and International Programs.
c. Represent the Colorado/Wyoming Coordinator at appropriate occasions, working with the Regional Coordinator.
d. Meet regularly with the Regional Coordinator for orientation and planning.
e. Assist the Regional Coordinator and any Associate Regional Coordinator(s) in each of the following regional events: Summer Leadership Conference, Fall Honors in Action Academy, Spring Regional Convention, and Spring Regional Assembly.
f. Assist the Regional Coordinator and any Associate Regional Coordinator(s) in developing activities in each of the following areas: Leadership, Scholarship, Fellowship, and Service.

2. Regional President Responsibilities. Preside at the regional events: Summer Leadership Conference, Fall Honors in Action Academy, Spring Regional Convention, Spring Regional Assembly, and any meetings of the Executive Board.
3. Regional Vice-President of Colorado Responsibilities. Maintain communication with and actively support the chapters in the state of Colorado.
4. Regional Vice-President of Wyoming Responsibilities. Maintain communication with and actively support the chapters in the state of Wyoming.
5. Regional Communications Officer Responsibilities.

a. Record the proceedings of the Colorado/Wyoming Regional meetings, and report these proceedings to the Region.
b. Communicate Regional News through using a variety of media such as regional website, Facebook, email, etc.

B. Eligibility for Officer. Candidates must be currently enrolled members of a chapter in good standing and meet all requirements of membership in that chapter in order to be elected.

C. Election of Officers. Election shall be by ballot at the Spring Regional Convention. Each chapter in attendance at the Spring Regional Convention shall have one vote and determines their voting delegate who must be an active chapter member (not an alumnus or advisor). A winner of the office shall be determined by plurality of ballots cast at the convention.

1. Candidates from either Colorado or Wyoming can run for the office of President and Communications Officer. Only candidates from Colorado can run for the Vice-President of Colorado office, and only candidates from Wyoming can run for the Vice-President of Wyoming office.

2. Candidates running for a Regional Office must notify the Regional Coordinator of their intent to run by the due date published in the Regional Officer Candidate Packet approximately two weeks prior tot he Regional Convention.

3. Candidates must by nominated by their chapters and have the written support of the advisor of the chapter to run.

4. In Case of a tie, a run-off election between the ties will be held. In case of a tie in the run-off election, the Regional Officers present at the Spring Regional Convention shall break the tie with the Regional President abstaining unless his/her vote is required to break the tie.

5. If there are Regional Officer positions without candidates by the time of the Regional Convention, nominations can be taken from the floor.

D. Term of Office. The term of Office is for one year - from one Spring Regional Convention until the next Spring Regional Convention.

E. Removal from Office. If it becomes necessary to remove a student from an office because of behavior or violation of Phi Theta Kappa policies, the Regional Coordinator will discuss the situation with the Executive Board and the Advisory Board and work out a solution. Should there be no reconciliation at this level, the Regional Coordinator shall have the power to remove the student from office and make a temporary appointment at his/her discretion until an election can be held at the next planned regional meeting.

F. Resignation from Office. Should a student serving as a Regional Officer be unable to continue or complete his/her term, the Regional Coordinator shall have the power to make a temporary appointment at his/her discretion until an election can be held at the next planned regional meeting.

Section 4. Executive Board

A. The Executive Board shall consist of the Regional Coordinator, the Associate Regional Coordinator(s), and the Regional Officers.

B. The Executive Board shall work with the Regional Coordinator to promote the Hallmarks of Phi Theta Kappa, to plan the Regional activities and projects, to plan the regional meetings, to review the awards and recognitions, and to conduct such business of the region as necessary.

Section 5. Advisory Board

A. Mission. The Advisory Board will provide the Regional Coordinator with timely, balanced advice on issues of importance to the Region. The Mission is to provide advice, information and recommendations to the Regional Coordinator concerning the Region's activities, educational issues, distribution and control of finances, and other activities and operations of the Region.

B. Members of the Advisory Board. The members of the Advisory Board shall consist of the Regional Coordinator, the Associate Regional Coordinator(s), four (4) elected chapter advisors (teo from the state of Colorado and two from the state of Wyoming), and a representative from the Colorado/Wyoming Regional Alumni Association.

C. Election of the Advisory Board. The four chapter advisors shall be elected for two-year staggered terms with the possibility or re-election at the Spring Regional Convention. Any advisor of an active Colorado/Wyoming Region chapter in good standing may run for a vacant seat on the board. A simple plurality of all advisors present from chapters in good standing at the Spring Regional Convention shall be necessary to elect members to vacant seats. If a vacancy occurs in an elected position, the Regional Coordinator may appoint an advisor to fill the term.

Article V. Regional Finances

The Regional Coordinator shall be responsible for the administration of the Regional funds and be responsible for executing the financial transactions of the region in conformity with the guidelines and requirements established by Phi Theta Kappa. The Regional Coordinator shall present an annual financial report at the Spring Regional Convention.

Article VI. Regional Meetings

Section 1. Annually, the Colorado/Wyoming Region may hold up to four regional meetings. The dates may be subject to change due to weather or other extenuating circumstances.

A. Leadership Conferences. The Summer Leadership Conference will be held during the first weekend in June for chapter members, advisors, and alumni. The site may rotate around the Region geographically and should meet at a community college. The focus will be a boot-camp type event where members learn about the Society's programming.

B. Fall Honors in Action Academy. The Fall Honors in Action Academy will be held during the first weekend in October for chapter members, advisors, and alumni. The site may rotate through the region geographically and should meet near a senior college or university. The focus will be on the Society's Honors Study Topic.

C. Spring Regional Convention. The spring Regional Convention will be held the first weekend in March for chapter members, advisors, and alumni. The site may rotate through the region geographically. The focus will be to elect the Regional Officers, to elect the Advisory Board, and to announce the Regional Hallmark Award winners.

D. Spring Regional Assembly. The Spring Regional Assembly will be held annually at the Phi Theta Kappa International Convention for chapter members, advisors, and alumni.

Section 2. Hosts for Meetings Chapters may serve as hosts to assist the regional officers and Regional Coordinator with such items as selecting a site, registration, finding lodging, hospitality room, name tags, door prizes, designing T-shirts or promotional items, organizing tours, etc. A tentative agenda for the Summer Leadership Conference, the Fall Honors in Action Academy, and the Spring Regional Convention will be distributed at least thirty (30) days prior to the meeting.

Article VII. Regional Business

Section 1. Regional business may be conducted at any of the Regional Meetings including the Leadership Conference, the Honors in Action Academy, the Regional Convention, and/or the Regional Assembly, as presented by the Executive Board meetings called by the Regional Coordinator, with advice given by the Advisory Board.

Section 2. Chapters may submit business items to the Executive Board for consideration to be presented to the Region.

Section 3. Business that occurs between the meetings listed above will be conducted by the Regional Officers at Executive Board meetings called by the Regional Coordinator, with advice given by the Advisory Board.

Section 4. Committees may be appointed by the Regional Coordinator, the Regional President, or the Executive Board, as deemed necessary and for such period of time as deemed advisable.

Section 5. The procedural rules governing the meetings of Colorado/Wyoming Region shall be Robert Rules of Order, if requested by participants.

Section 6. Each active chapter in good standing shall be entitled to one vote. The vote shall be cast by the official chapter delegate who is present and recognized at the convention.

Article VIII. Amendments

Proposed changes in these bylaws shall be presented in writing to the Regional Coordinator, Approval of any bylaw or proposed change in the bylaws shall require a plurality of votes of chapters in good standing, present and voting at a business meeting of the Region or voting electronically with thirty (30) days' notice having been given.

Article IX. Ratification

Section 1. Required Vote. These bylaws shall become effective upon a plurality of votes of chapters in good standing, present and voting at a business meeting of the Region or voting electronically with thirty (30) days' notice having been given.

Section 2. Interpretation. The final interpretation of these bylaws shall be the responsibility of the Regional Coordinator in consultation with the Executive Board and the Advisory Board.